Author Topic: # 6 - E-mail communication  (Read 12783 times)

Offline Mike

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# 6 - E-mail communication
« on: February 04, 2008, 05:35:31 PM »
You may have received e-mails that look similar to this.

Bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla
bla bla bla
Bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla
bla bla bla
Bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla bla
bla bla bla

The reason for this is because the e-mail that you received is sent from an e-mail account that wraps the lines at more characters per line than your e-mail account does.  Wraps just means how many characters or spaces per line.  A Yahoo account wraps lines at about 70 characters per line.  Some e-mail accounts wrap lines 60 characters per line or less.  But a lot of other e-mail accounts wrap lines at 80 or 90 characters per line.  So if you receive an e-mail to your Yahoo account that is sent from an e-mail account that wrap lines at 80 or 90 characters per line then it will look like the bla bla bla lines above.

To avoid the e-mail that you send from looking like the bla bla bla lines above on the receiver's end you can reformat your e-mail to 60 or 70 characters per line using ReFormat-It http://www.formatit.com/reformatit.html  It's free to use.

Just copy the e-mail you want to send into the space, put 60 or 70 in the space to the right of 'Enter Your Desired Column Width' and click Submit.  Then copy it from ReFormat-It and paste it into your e-mail before sending.

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Most e-mail providers these days use spam filters like Spam Assassin.  If there is one word in the e-mail that you are sending that triggers the spam filters your e-mail will not get through to the receiver.  And the e-mail will not be bounced back to you, it will just go into cyberspace without anyone seeing it.  So you won't even know that the receiver did not receive your e-mail.

Some large providers delete up to 70% of the e-mail their servers receive without sending it on to the intended receiver or bouncing the e-mail back to the sender.  So if a friend tells you that they didn't receive your e-mail then that is why.

To avoid this you can use a content checker.  http://www.sparklist.com/resources/tools/contentchecker/

It's also free to use.  "It identifies the problematic parts of your message and makes recommendations for changes."

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To comply with the Can-Spam Law that was put into effect on January 1, 2004 to send to a U.S. based e-mail account your e-mail should include your name, physical address and a way for the receiver to remove themselves from any future mailings.  Most e-mail providers do not enforce this but some do.  This could be another reason why your e-mail is not getting through to the intended receiver.

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There are some additional free online tools on my Handy Online Tools page here, http://www.whymostfail.com/handy-online-tools.html

If you think this was useful information don't infringe my copyrights by copying it to send to a friend.  Invite your friend to join our forum.

If you have any questions or comments start a new topic in 'Chat with other members'.

Mike
« Last Edit: February 22, 2008, 02:25:21 PM by Mike »